Hotel Booking combines room inventory, availability, reservations, and operational tools in one WordPress dashboard. Use this workflow to keep booking records accurate and reduce availability conflicts.
Prepare rooms and availability
- Create each accommodation type with a clear name, capacity, description, amenities, gallery, and base price.
- Set the available inventory for every room type.
- Block maintenance dates and other periods that must not be sold.
- Review seasonal pricing and minimum-stay rules before opening future dates.
Review incoming reservations
Open the Hotel Booking reservation list or advanced booking calendar to review new bookings. Confirm the stay dates, room assignment, guest details, payment status, services, discounts, and total amount. Use consistent booking statuses so staff can quickly identify reservations that require action.
Update a booking
- Open the reservation from the booking list or calendar.
- Verify that the requested room remains available for the full stay.
- Update dates, guest information, services, notes, or status as required.
- Recalculate pricing when dates, occupancy, services, or discounts change.
- Save the booking and send the appropriate confirmation or update notification.
Use the booking calendar
The advanced calendar provides a visual view of arrivals, departures, occupancy, and reservation changes. Review it daily and before making manual bookings. If your property also sells through external channels, allow synchronization to complete before confirming scarce inventory.
Export and reconcile data
Use CSV export for operational reports, reconciliation, or backups of booking records. When importing data, validate the file format and test a small batch first. Never import the same batch repeatedly unless the previous import was safely rolled back.
Recommended routine
- Review new and modified bookings every day.
- Check upcoming arrivals, departures, unpaid balances, and cancellations.
- Audit room inventory after bulk edits, imports, or OTA synchronization changes.
- Keep staff notes factual and avoid placing payment credentials in booking notes.